Overview
Accounting & Operations Specialist Jobs in Palo Alto, CA at LVIS
Title: Accounting & Operations Specialist
Company: LVIS
Location: Palo Alto, CA
About The Role
We are seeking a versatile Accountant to manage our core financial cycles and daily business operations. This role is designed for a detail-oriented professional who takes pride in maintaining high standards of financial accuracy and operational efficiency. You will have a high degree of autonomy in managing your workflow and will play a critical role in supporting our internal infrastructure.
This position offers a unique balance of technical accounting and general business operations, making it ideal for someone who enjoys a varied workday and wants to be a central part of a streamlined, professional team.
Key Responsibilities
Financial Operations & Reporting
- Full-Cycle Accounting: Own Accounts Payable, Accounts Receivable, and vendor management
- Payroll & Benefits: Execute semi-monthly payroll and assist with employee benefits administration
- Monthly Close: Lead the month-end close process, including journal entries and balance sheet reconciliations
- Quarterly Financial Packages: Help prepare quarterly reporting packages
- Compliance: Manage expense report auditing and ensure all financial records are organized and audit-ready
Operations & Office Management
- Office Stewardship: Ensure our workspace remains a productive and welcoming environment, managing supplies, vendor relations, and mail
- Team Coordination: Support the leadership team with scheduling, team-building events, and internal communications
- People Ops: Assist in the onboarding process for new hires, ensuring they have the necessary equipment and access to systems
- General Support: Act as a "generalist" to help solve daily operational challenges as they arise
Requirements
Qualifications
- Education: Bachelor's degree in Accounting/Finance OR Associate degree with 3+ years of relevant bookkeeping/operations experience
- Experience: 1-4 years of experience in accounting
- Technical Skills:
- Strong proficiency in QuickBooks Online or similar accounting ERP
- Solid Excel skills (pivots, lookups, and data organization)
- Familiarity with modern tools (e.g., Gusto, Bill.com, Slack)
- Attributes: High integrity, extreme attention to detail, and a "no task is too small" attitude
Benefits
- Benefits: Comprehensive Health, Dental, and Vision coverage
- Environment: A collaborative, friendly workspace with a focus on ownership and professional growth