Overview
Administrative & Project Coordinator Jobs in United States at Sundayy
Title: Administrative & Project Coordinator
Company: Sundayy
Location: United States
About The Company
The American Heart Association has been a pioneering force in cardiovascular health since its founding in 1924. Over nearly a century, the organization has significantly contributed to reducing cardiovascular disease deaths by half, reflecting its unwavering commitment to improving heart health worldwide. Dedicated to fostering healthier lives through research, education, and advocacy, the American Heart Association continues to lead innovative initiatives aimed at overcoming today’s most pressing health challenges. With a focus on science-based solutions and community engagement, the organization strives to create a future where longer, healthier lives are accessible to all. Its extensive network of healthcare professionals, researchers, volunteers, and supporters collaborates to advance science, influence policy, and promote healthy behaviors across diverse populations.
About The Role
The American Heart Association is seeking a highly organized and proactive Strategic Initiatives Coordinator for Clinical Studies. This full-time, benefits-eligible position offers the flexibility of a home-based work environment, with a preferred location within the eastern time zone. The role is grant-funded, with current funding expected to last approximately one year, with potential for extension based on project needs and funding availability. The Coordinator will play a vital role in supporting the Clinical Studies Team by managing administrative tasks and coordinating various project activities. This individual will serve as a key liaison among internal teams, external stakeholders, and volunteers, ensuring smooth communication and efficient project execution. The role demands a results-oriented mindset, strong project management skills, and the ability to work independently with minimal supervision. This position provides an excellent opportunity for a detail-oriented professional eager to contribute to impactful health initiatives and advance their career within a reputable organization committed to health equity and scientific progress.
Qualifications
- Bachelor’s degree in business administration, health administration, or a related field (preferred)
- Minimum of three (3) years of experience in administrative support or relevant project coordination roles
- Excellent written and verbal communication skills
- Strong organizational and process management abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with database management and software applications
- Knowledge of business English, spelling, grammar, and punctuation
- Ability to work independently and collaboratively within a team environment
- Exceptional time management skills with the ability to prioritize multiple tasks
- Strong problem-solving and customer service skills
- Experience in health-related fields is preferred
- Ability to travel up to 10%, including overnight stays
Responsibilities
- Provide comprehensive administrative support to the Clinical Studies Team and supervisor, including calendar management, scheduling, and meeting logistics
- Plan, organize, and coordinate all aspects of meetings, including virtual and in-person sessions, preparing agendas, materials, and taking minutes
- Manage communication channels for internal and external stakeholders, ensuring professionalism and clarity in messaging
- Serve as the primary point of contact for meeting inquiries, prioritizing requests and ensuring timely follow-up
- Coordinate logistics for meetings, conferences, and high-level volunteer groups, including booking venues and arranging technology
- Maintain and organize project files, records, and documentation to ensure accessibility and compliance
- Prepare background materials, briefing notes, and presentations to facilitate effective meetings
- Support on-site event logistics, including conferences and stakeholder engagements
- Track project progress using project management tools, monitor deadlines, and escalate issues proactively
- Coordinate and manage communication with key stakeholders, ensuring timely responses and updates
- Generate and distribute status reports to project teams and leadership, maintaining transparency on progress
- Assist in creating and maintaining resource tracking tools, contact lists, and workflow documents
- Identify opportunities to improve administrative and project processes for enhanced efficiency
- Collaborate with Marketing and Communications teams to promote initiatives and resources effectively
- Manage competing priorities and deadlines, providing recommendations to optimize workflow
Benefits
- Competitive salary range of $41,000 to $55,000, commensurate with experience and geographic location
- Comprehensive health benefits including medical, dental, and vision insurance
- Disability and life insurance coverage
- Robust retirement plan with employer matching contributions
- Paid Time Off (PTO) starting at a minimum of 16 days annually, increasing with seniority
- 12 paid holidays per year, including end-of-year days off
- Employee assistance and wellness programs to support overall well-being
- Access to Heart U, the American Heart Association’s online professional development platform
- Tuition assistance programs to support ongoing education and career growth
- Flexible work arrangements to promote work-life balance
- Opportunities for professional mentorship and participation in Employee Resource Groups
Equal Opportunity
The American Heart Association is an equal opportunity employer committed to diversity and inclusion. We welcome applications from all qualified individuals regardless of race, ethnicity, gender, gender identity, religion, age, sexual orientation, national origin, or physical or cognitive abilities. We ensure a fair and equitable hiring process and provide reasonable accommodations to support applicants throughout the recruitment process. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable laws. We believe that a diverse workforce enhances our ability to fulfill our mission and serve our communities effectively.