Overview
Artist Operations Coordinator Jobs in Los Angeles, CA at HManagement Services
Title: Artist Operations Coordinator
Company: HManagement Services
Location: Los Angeles, CA
We are looking for an Artist Operations Coordinator to work directly alongside management and help keep every aspect of a fast-growing artist project moving.
This role is ideal for someone who genuinely enjoys organization, systems, and bringing structure to fast-moving creative environments. You should be comfortable wearing many hats and jumping between administrative work, project management, communication, and operational support.
The right person is highly reliable, exceptionally detail-oriented, proactive, and genuinely enjoys building order out of chaos. This role involves a significant amount of computer work, recurring tasks, organization, and keeping tabs on many moving pieces simultaneously.
Responsibilities
- Work directly alongside management to support day-to-day operations across all aspects of the project
- Track and oversee multiple ongoing projects, ensuring tasks are completed and deadlines are met
- Maintain project management systems and keep workflows organized and up to date
- Build and manage databases, contact directories, and organizational systems
- Organize large quantities of digital assets, files, and content across Google Drive
- Maintain folder structures, permissions, and access controls
- Compile research, lists, and information as needed
- Coordinate with vendors, creatives, and team members via email and messaging
- Assist with invoicing and light bookkeeping, including tracking payments and maintaining organized records
- Anticipate operational needs and proactively identify ways to improve systems and processes
- Help ensure that nothing falls through the cracks across the various moving parts of the project
Requirements
- Prior experience working in music, entertainment, or artist management environments preferred
- Strong understanding of how artist projects and the music industry operate
- Extremely reliable and detail-oriented
- Highly organized and comfortable with repetitive, process-driven work
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and maintain organization in a fast-paced environment
- Proactive, resourceful, and comfortable figuring things out independently
- High degree of professionalism and discretion when handling confidential information
Technical Skills
Required
- Extensive proficiency with ClickUp or another advanced project management platform. We are looking for someone who can build workflows, databases, and organizational systems from scratch, not simply use existing ones.
- Advanced proficiency with Google Drive organization and file management, with an almost obsessive attention to accessibility, structure, and security
- Experience with invoicing and light bookkeeping
Nice to Have
- Experience with 1Password
- Experience with Disco.ac
- Familiarity with music release workflows, live events, creative productions, and project coordination
Position Details
- Part-time contract role, approximately 10-20 hours per week
- Hybrid and highly flexible schedule, with some remote work and some in-person work as needed
- Significant opportunity for growth into a full-time position as the project continues to expand
- Compensation will be discussed based on experience
To Apply
Please send:
- Your resume
- A brief note outlining your relevant experience and why you're interested in this role
- Examples of systems, workflows, databases, or organizational processes you've built are highly encouraged