Overview
Executive Administrative Assistant Jobs in United States at Sundayy
Title: Executive Administrative Assistant
Company: Sundayy
Location: United States
About The Company
Nestl Health Science is dedicated to merging nutrition, science, and wellness to promote healthier lives worldwide. With a diverse product portfolio that includes renowned brands such as Garden of Life, Nature's Bounty, Vital Proteins, Orgain, Nuun, BOOST, Carnation Breakfast Essentials, Peptamen, and Compleat Organic Blends, the company is committed to innovation and excellence. Additionally, Nestl Health Science possesses extensive pharmaceutical expertise, offering advanced medicines aimed at preventing, managing, and treating gastrointestinal and metabolic-related diseases. The organization fosters a culture of professional growth, diversity, and inclusion, encouraging employees to bring fresh perspectives and bold ideas to reimagine the future of health and nutrition. Nestl Health Science emphasizes its core mission to empower healthier lives through innovative solutions, making it a leader in the health science industry.
About The Role
The Executive Admin at Nestl Health Science plays a vital role in supporting the Vice Presidents of Supply Chain and Technical & Production. This position requires providing proactive, high-quality administrative support to ensure the seamless operation of executive functions. The role involves managing complex calendars, coordinating meetings and travel arrangements, preparing professional materials, and handling confidential information with discretion. The Executive Admin acts as a key liaison between senior leadership, internal teams, and external partners, facilitating communication and ensuring that leadership priorities are effectively managed and executed. This position offers flexibility to work remotely or in a hybrid setting, with a preference for candidates located within a commutable distance to the Bridgewater, NJ headquarters. The successful candidate will demonstrate exceptional organizational skills, professionalism, and the ability to anticipate needs in a fast-paced environment.
Qualifications
- High school diploma or equivalent required; advanced degree strongly preferred
- Minimum of 5+ years of executive or senior administrative support experience, preferably supporting multiple C-suite leaders
- Proven experience managing complex calendars, meetings, travel, and confidential information
- Experience coordinating cross-functional teams and balancing multiple priorities
- Proficiency with Microsoft Office Suite and virtual meeting platforms
- Experience with Concur Online Travel & Expenses and SAP is a plus
- Strong organizational, prioritization, and time management skills
- Excellent written and verbal communication abilities
- High level of professionalism, discretion, and sound judgment
- Ability to anticipate needs, solve problems proactively, and support multiple leaders with accuracy and flexibility
Responsibilities
- Manage complex calendars, appointments, and scheduling priorities for multiple senior leaders
- Coordinate internal and external meetings, including preparing agendas, logistics, materials, and follow-up actions
- Arrange detailed travel itineraries, accommodations, transportation, and expense documentation for leadership travel
- Prepare, edit, and organize presentations, reports, correspondence, and leadership materials with professionalism
- Monitor and prioritize incoming requests, communications, and issues to support efficient decision-making
- Serve as a liaison with senior leaders, team members, and external partners, maintaining confidentiality and professionalism
- Track action items, deadlines, and follow-ups to ensure timely completion of leadership priorities
- Support meeting preparation through document gathering, briefing, note-taking, and post-meeting follow-up
- Handle confidential information with discretion, judgment, and integrity
- Continuously improve administrative processes, organizational systems, and support practices to enhance efficiency
- Assist with additional duties as needed across the Holistic Health Leadership Team
Benefits
- Competitive salary range of $90,000 – $110,000 base
- Performance-based incentives and a comprehensive total rewards package
- 401(k) plan with company match
- Health insurance coverage and wellness benefits
- Opportunities for professional development and career growth
- Flexible work arrangements including remote or hybrid work options
- Support for physical, financial, and emotional wellbeing
Equal Opportunity
Nestl Health Science is committed to fostering an inclusive and diverse workplace. We are an equal employment opportunity employer and welcome applications from all qualified individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. We value the skills and perspectives that veterans, service members, and individuals with disabilities bring to our organization and encourage their applications. All candidates will receive fair consideration for employment based on their qualifications and experience.