Executive Assistant

• Competitive Base Salary commensurate with experience
• Comprehensive Medical, Dental, and Vision Insurance
• 401(k) Plan with Company Match
• Paid Time Off (PTO) and recognized holidays
• Company-paid Basic Life and AD&D Insurance
• Employee Assistance Program (EAP) and mental wellness resources
• Opportunities for professional growth and advancement within Acadia’s nationwide network

Responsibilities:

• Executive calendar-management activities – organizing meetings, travel, conferences, etc.
• Responsible for planning relevant quarterly meetings related to the financial calendar and investor relations
• Prepares high-quality documents, complex reports and special projects as directed – utilizing Microsoft Office products
• Establishes, develops, and maintains filing system – retrieving information, as needed
• Organizes and prioritizes large volumes of information and emails
• Works independently and collaboratively with other EAs on special nonrecurring and ongoing projects
• Acts as project manager for special projects which may include planning and coordinating multiple presentations, disseminating information, and organizing large scale company events
• Monitors, analyzes and processes expense reports
• Prepares and submits check requests for invoices
• Collects and processes timesheets and leave requests for Executives
• Implements processes that support efficient service delivery and meet the organization’s changing needs

• Complies with organizational policies, procedures, performance improvement initiatives and maintains organizational and industry policies regarding confidentiality
• Develops constructive and cooperative working relationships with others and maintains them over time – encouraging and building mutual trust, respect and cooperation among team members
• Maintains regular and predictable attendance

Qualifications:

• High school diploma or equivalent; a bachelor’s degree or some post-secondary education is preferred
• Minimum of 5 years of job-related experience; preferably supporting C-Suite leaders or executive team members
• Advanced computer skills including Microsoft Office; especially Word, Excel, and PowerPoint. Accurate typing of 80+ words per minute
• English proficiency for written and spoken language to deal with critical external parties, including investors and board members
• Familiar with financial processes, key business cycles, external reporting, etc.
• Experience communicating directly with members of the board, including through specialized board software
• Knowledge of office administration procedures with the ability to operate most standard office equipment
• Ability to work professionally with sensitive, proprietary data & information while maintaining confidentiality.
• Independent judgment is required to plan, prioritize and organize diversified workload
• Excellent interpersonal skills including the ability to interact effectively and professionally with individuals at all levels; both internal and external
• Exercises sound judgment in responding to inquiries; understands when to route inquiries to next level
• Self-motivated with strong organizational skills and superior attention to detail
• Must be able to manage multiple tasks/projects simultaneously within inflexible time frames. Ability to adapt to frequent priority changes
• Capable of working within established policies, procedures and practices prescribed by the organization