Executive Assistant & Finance/Accountant

Overview

Executive Assistant & Finance/Accountant Jobs in Union City, GA at Christian City

Title: Executive Assistant & Finance/Accountant

Company: Christian City

Location: Union City, GA

Salary range $55,000-$62,000, depending on demonstrated work experience

About Christian City

Christian City is a nonprofit organization dedicated to serving children, families, and seniors through compassionate programs and community-centered services. For more than 60 years, Christian City has been committed to creating a supportive environment that empowers individuals to thrive through housing, counseling, education, senior living, and family support services.

At Christian City, we believe in making a meaningful impact through service, integrity, teamwork, and compassion. Our team members play a vital role in advancing our mission and helping us build stronger communities every day.

If you are passionate about serving others and want to work in a mission-driven environment where your contributions matter, we invite you to explore opportunities to join our team.

Position Summary

The Executive Assistant and Accountant provides high-level administrative, operational, and accounting support to the CEO and the Administration team at Christian City. This position plays a key role in supporting the organization’s financial operations while ensuring executive and administrative functions run efficiently and professionally.

The ideal candidate is detail-oriented, highly organized, dependable, and capable of balancing accounting responsibilities with executive-level administrative support. This role requires strong communication skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Essential Duties & Responsibilities

Executive & Administrative Support

• Provide direct administrative support to the CEO and the Administration team.
• Coordinate calendars, meetings, appointments, and executive scheduling.
• Primary Board Liaison, including preparing materials for Board meetings, including agendas, reports, presentations, and meeting packets.
• Coordinate quarterly employee retreats, leadership meetings, and organizational events.
• Serve as a liaison and point of contact for vendors, consultants, and external partners.
• Manage office correspondence, shared spreadsheets, tracking documents, and organizational reports.
• Maintain organized electronic and physical filing systems for administrative and financial documents.
• Support special projects and operational initiatives as assigned by leadership.
• Ensure all job-related documents are accurately maintained and properly filed.
• Perform additional administrative and operational duties as assigned.

Accounting & Financial Responsibilities: As part of the Financial Team

General Accounting & Month-End Closing

• Prepare journal entries, reconciliations, subledgers, and financial reports for multiple business units.
• Reconcile balance sheet accounts and ensure accuracy of financial records.
• Assist with month-end and year-end closing activities.
• Reconcile bank statements monthly and research discrepancies.
• Maintain accurate accounting records according to company policies and procedures.
• Analyze reports and provide financial support to leadership as needed.
• Support financial audits and provide requested documentation.
• Maintain organized accounting records and supporting financial documentation.
• Perform additional accounting duties as assigned.

Payroll Responsibilities

• Process bi-weekly payroll accurately and on schedule.
• Audit and approve payroll runs for completeness and accuracy.
• Maintain payroll records, deductions, benefits, tax withholdings, and employee-related accounting documentation.
• Ensure compliance with federal, state, and local payroll regulations.
• Prepare payroll-related reports and assist with payroll audits as needed.
• Balance payroll general ledger accounts to bank statements.
• Coordinate payroll changes related to employee status updates, benefits, and compensation adjustments.

Accounts Payable Responsibilities

• Maintain a working knowledge of the full-cycle Accounts Payable process.
• Establish and maintain vendor records and supporting documentation.
• Process vendor payments through checks and ACH transactions.
• Review invoices and prepare payment selections for processing.
• Create Positive Pay files and upload them to the banking platform.
• Assist with year-end 1099 preparation and reporting processes.
• Maintain organized accounts payable records and ensure timely payment processing.

Credit Card Administration

• Manage the Truist Enterprise Spend Platform (ESP) credit card transaction system.
• Monitor, review, and reconcile company credit card transactions.
• Ensure all receipts, coding, approvals, and supporting documentation are completed accurately and timely.
• Assist leadership with maintaining compliance with financial policies and spending procedures.

Qualifications & Skills

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 3–5 years of experience in accounting, payroll, finance administration, or executive support.
• Strong fundamental accounting and bookkeeping skills required.
• Advanced Microsoft Excel skills required.
• Experience with payroll systems, accounting software, and banking platforms preferred.
• Knowledge of accounts payable, payroll compliance, reconciliations, and financial reporting.
• Strong organizational, analytical, and problem-solving abilities.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines with accuracy and professionalism.

Send resume with cover to [email protected]