Overview
Labor & Logistics Specialist Jobs in Worcester at Paris Marketing
LIME I&D, a division of BlueHive Exhibits, is seeking a driven and detail-oriented Labor & Shipping Coordinator to join our team. This role reports to the Director of Labor Operations and supports the day-to-day coordination of labor and shipping logistics within the trade show industry.
This position collaborates cross-functionally with internal teams at BlueHive as well as external vendors and partners. The ideal candidate is highly organized, adaptable, and thrives in a fast-paced, deadline-driven environment.
This is a salaried position based in Worcester, Massachusetts. Standard hours are Monday–Friday, with occasional after-hours or weekend responsibilities as needed.
Key Qualifications
- Strong organizational and multitasking skills in a fast-paced environment
- Proficiency in Microsoft Office (Excel, Word, Outlook, Teams)
- Effective written and verbal communication skills
- Basic understanding of budgeting, expense tracking, and accounting principles
- Ability to manage shifting priorities and last-minute changes
- Strong attention to detail with a sense of urgency around deadlines
Responsibilities:
Labor Coordination
Estimating & Job Tracking
- Maintain and update all labor jobs (past, current, and upcoming) in the work order system
- Track estimate revisions and ensure accurate documentation
- Gather required information and complete labor estimates in a timely manner
Pre-Show Planning
- Manage purchase orders and communicate updates with external partners
- Track and manage Certificates of Insurance (COIs)
- Coordinate distribution of show materials (show books, apparel, etc.)
- Prepare and distribute pre-show documentation using Excel and email templates
- Communicate labor requirements and field requests with partners
- Maintain organized job files with up-to-date documentation
- Manage and update scheduling calendars for jobs and travel
On-Site & Post-Show
- Compile and distribute show-ready photos to internal teams
- Collect and archive dismantle documentation, including freight photos and bills of lading (BOLs)
Billing & Reconciliation
- Review and manage time tickets from external partners
- Track and approve field expenses according to job codes
- Perform expense reconciliations against job budgets
- Investigate and track damage claims with internal teams and vendors
Office Support
- Maintain apparel inventory for Worcester and Las Vegas locations
- Coordinate ordering and inventory organization as needed
Shipping & Logistics
- Source, book, and manage domestic and international shipments (ground, air, and ocean), excluding FedEx and UPS
- Provide accurate shipping estimates within 24 hours (or sooner when required)
- Coordinate shipments with warehouse teams in Worcester and Las Vegas
- Build and maintain strong relationships with transportation partners
- Review and approve freight invoices (excluding FedEx and UPS)
- Communicate logistics updates (e.g., fuel surcharges, weather impacts) to internal teams and clients
- Recommend cost-effective routing and transportation strategies
- Monitor carrier performance and suggest process improvements
- Maintain internal logistics policies to ensure efficiency and profitability
Event Services
- Gather and file show service kits to include: order forms, floor plans, exhibit rules and regulations
- Generate service budget sheets based on client needs dictated by AM
- Facilitate service order submissions and filing confirmations
- Work with Lime to coordinate all labor arrangements and logistics
- Complete show books and overviews for both client and Lime/labor
- Facilitating shipment of show books and other labor items as needed
- Complete post-show reconciliations including credit card statements
- Create reference documents for labor rules/jurisdictions within each city/venue
Pay: $45,000.00 – $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Labor & Logistics Specialist
Company: Paris Marketing
Location: Worcester
