Overview
Office Administrator Jobs in Cranston at Kelco Electric
Job Summary
We are a respected and growing electrical contracting company seeking a reliable and highly organized Office Administrator to support our day‑to‑day operations. We are a small, hardworking team of electricians who take pride in quality work and excellent customer service. This role is essential to keeping our schedules running smoothly and ensuring our customers receive timely, professional support.
If you’re detail‑oriented, great with people, and confident using modern office technology, you’ll thrive here.
Responsibilities
Scheduling & Coordination
- Manage daily and weekly calendars for five trucks
Customer Service & Communication
- Answer incoming calls and respond to customer emails
- Provide friendly, professional support to new and existing clients
- Gather job details and maintain accurate customer records
Permits & Documentation
- Submit electrical permits and track approvals
- Maintain organized job files, inspection records, and compliance documents
Bookkeeping & Financial Tasks
- Manage accounts receivable and accounts payable
- Process invoices, payments, and vendor bills
- Use QuickBooks for bookkeeping, reporting, and reconciliation
- Assist with payroll preparation as needed
Office Operations
- Keep the office clean, organized, and running smoothly
- Support ownership with administrative and project-related tasks
Qualifications
Required
- Must have Strong experience with QuickBooks and basic bookkeeping
- Experience with construction business
- Excellent communication and customer service skills
- Ability to multitask and stay organized in a fast-paced environment
- Comfortable managing multiple calendars and coordinating schedules
- Computer savvy — confident using email, cloud tools, and digital forms
- Basic understanding of AI tools (e.g., using AI to draft emails, organize information, or streamline workflow)
- Reliable, punctual, and able to work independently
Preferred
- Experience in the electrical, construction, or trades industry
- Familiarity with permit submission processes
- Knowledge of AR/AP workflows
Benefits
- Competitive pay based on experience
- Supportive, family-oriented work environment
- Consistent hours and long-term stability
- Opportunity to grow with a respected local business
Join us as an Office Administrative Assistant where your enthusiasm for organization and support will make a meaningful impact every day. We value proactive team players who thrive on creating efficient workflows and delivering exceptional service.
Pay: $25.00 – $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Ability to Commute:
- Cranston, RI 02920 (Preferred)
Work Location: In person
Title: Office Administrator
Company: Kelco Electric
Location: Cranston
