Overview
Office Coordinator Jobs in Fitchburg at Forster Electrical Engineering
Job description:
Location:
We are located in Fitchburg, WI, located minutes from the heart of downtown Madison, WI.
Who We Are:
Forster Electrical Engineering offers complete engineering, economic, and planning services for municipal utilities, rural electric cooperatives, investor-owned utilities, public utility districts, industrial clients, and other engineering firms.
What we Value:
- The People: Our relationships with our clients spans decades and our largest assets are reputation, empathy, and integrity.
- The Process: We embrace trying new things and pursuing new opportunities. We give extraordinary effort while we persevere, persist for our clients. We are tenacious, self motivated, problem solvers, and closers.
- The Solution: We are solution focused and believe that challenges help us grow while providing opportunities to produce an innovative and big-picture solution for our clients.
What we are Looking For: The ideal individual is a warm, professional first point of contact who takes ownership of their work and demonstrates a high internal motivation for succeeding. This individual demonstrates maturity and responsible judgment, communicates with care, and thrives in a fast-paced environment where no two days look the same. This is an exciting opportunity for a self-starter to join a growing team and culture that values leadership, mentorship, and employee growth.
Your Assignments and Responsibilities
- Uphold Forster’s Core Values when it comes to the people we serve, the processes we implement, and the solutions we provide
- Serve as the first point of contact for clients, vendors, and visitors — greeting them warmly in person and answering the phone with a friendly, professional tone
- Screen and route calls and messages with sound judgment, getting urgent client problems to the right person immediately and interrupting meetings when the urgency demands it
- Keep the office running day to day, from supplies and facilities upkeep to mail, shipping, and vendor coordination
- Provide flexible administrative support to managers across the company — scheduling, correspondence, meeting logistics, and travel — taking each task and seeing it through independently
- Relies on instructions and pre-established guidelines to perform the functions of the job
- Works under minimal supervision, reports to the Chief Operating Officer
- Update professional skills through an ongoing commitment to training and lifelong learning opportunities
What your day looks like:
- On any given day, you’ll be welcoming visitors and fielding calls as the friendly face and voice of Forster. You will be taking messages, directing people to the right person, and making sure urgent client issues reach someone fast, all while keeping the office stocked and running and jumping on whatever a manager needs, from scheduling a meeting to booking travel to prepping materials, and carrying it through to the finish.
Qualifications
Education and Experience Requirements:
- Requires a high school degree or its equivalent; a Bachelor’s degree is preferred
- A minimum of three years of administrative, customer service, or related experience
- Demonstrated knowledge of Microsoft Office products (i.e., Word, Excel, PowerPoint)
- Effective oral/written communication and interpersonal skills
- Ability to exercise mature and responsible judgment while working under daily stress and work-related pressure
- Ability to collaborate with others to meet deadlines
- Demonstrated ability to coordinate information, scheduling, and feedback with others while displaying good analytical and diplomatic capabilities when dealing with others
- This is an in-person, on-site position; it is not eligible for hybrid or remote work
Job Type: Full-time
Salary Range: $20-$25/hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Professional development assistance
- Vision insurance
Work Location: In person
Pay: $20.00 – $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance
Work Location: In person
Title: Office Coordinator
Company: Forster Electrical Engineering
Location: Fitchburg
