Project Coordinator

Purpose

The Project Coordinator assists Project Managers, Project Engineers, and various field personnel with administrative duties through project start-up to closeout. The Project Coordinator follows processes and procedures efficiently and effectively to ensure accuracy on all projects and customer satisfaction.

Essential Duties and Responsibilities

Billing

• Pull and organize invoices from multiple sources
• Print JCD or other necessary reports for substantiated billing
• Provide and compile invoice back up for substantiated billing, mark up back up as needed
• Provide back up and review of Home Depot, WEX, and Fastrak costs
• Request Job cost transfers

Contracts

• Review SCOs and contracts review for mark ups (Sage Projects)
• ERP sync CCOs and Contracts in Procore
• Ensure contracts and PCOs have been downloaded and saved in appropriate locations
• Verify dates in Procore and update them in Sage

Insurance

• Update insurance tracking spreadsheet (if needed)
• Review OCIP enrollment log weekly (if applicable)
• Update sub readiness log with insurance info
• Review SureTrack/OCIP/CCIP enrollment and status weekly (if applicable)
• Update Sage with insurance expiration dates as needed
• Review insurance dashboard for compliance
• Contact subs about non-compliance and push for revisions needed for compliance

HR/Payroll

• Enter daily timecards for jobsite
• Process Certified Payroll reporting weekly/monthly (if applicable)
• Manage Certified Payroll records